HARMONY | RESPONSIBILITY | PROSPERITY
Recruitment Privacy Notice
**Last Updated:** July 2026
## 1. Introduction
TIENS Europe GmbH ("TIENS", "we", "our", or "us") is committed to protecting the privacy and security of all individuals who apply for employment opportunities within the TIENS Group.
This Recruitment Privacy Notice explains how we collect, use, store, disclose, and protect your personal data when you submit an application through our careers website, recruitment forms, email, or any other recruitment channel operated by TIENS Europe GmbH.
Please read this Recruitment Privacy Notice carefully before submitting your application.
---
## 2. Data Controller
The data controller responsible for processing your personal data is:
**TIENS Europe GmbH**
Registered Office: **[Registered Address]**
Email: **[HR email address]**
TIENS Europe GmbH acts as the data controller for all personal data collected during the recruitment process.
---
## 3. Scope of this Notice
This Recruitment Privacy Notice applies to:
* Applications submitted through the TIENS careers website;
* Applications submitted via online recruitment forms;
* Applications submitted by email;
* Curriculum Vitae (CVs) and résumés;
* Cover letters;
* Supporting documentation;
* Communications during the recruitment process;
* Interviews;
* Recruitment events;
* Talent Pool registrations.
---
## 4. Personal Data We Collect
Depending on the position you apply for, we may collect the following categories of personal data:
### Identification Information
* First name
* Last name
* Date of birth (where voluntarily provided)
* Nationality (where voluntarily provided)
### Contact Information
* Email address
* Telephone number
* Country of residence
* Postal address (if included in your CV)
### Professional Information
* Position applied for
* Employment history
* Previous employers
* Job titles
* Professional experience
* Qualifications
* Certifications
* Licences
* Professional references (where provided)
### Educational Information
* Educational background
* Degrees
* Diplomas
* Professional training
### Skills
* Languages
* Technical skills
* Professional competencies
### Recruitment Documents
* Curriculum Vitae (CV)
* Resume
* Cover Letter
* Certificates
* Recommendation letters
* Portfolio (where applicable)
### Interview Information
* Interview notes
* Assessment results
* Recruitment evaluations
* Feedback from interviewers
### Technical Information
When you use our recruitment website, we may also collect technical information, including:
* IP address;
* Browser type;
* Device information;
* Date and time of submission;
* Website usage information where applicable.
---
## 5. Special Categories of Personal Data
Please do not include sensitive personal data in your application unless it is necessary for the position or required by applicable law.
This includes information relating to:
* Health;
* Racial or ethnic origin;
* Religious or philosophical beliefs;
* Political opinions;
* Trade union membership;
* Genetic data;
* Biometric data;
* Sexual orientation.
If such information is voluntarily included in your application, TIENS will process it only where permitted or required under applicable law.
---
## 6. Purposes of Processing
We process your personal data for the following purposes:
* Reviewing your application;
* Assessing your qualifications;
* Evaluating your suitability for employment;
* Contacting you regarding your application;
* Scheduling interviews;
* Conducting recruitment assessments;
* Making recruitment decisions;
* Preparing employment documentation where applicable;
* Maintaining recruitment records;
* Improving our recruitment processes;
* Complying with legal obligations;
* Considering your application for future employment opportunities within the TIENS Group.
---
## 7. Legal Basis for Processing
We process your personal data in accordance with Article 6 of the General Data Protection Regulation (GDPR), based on one or more of the following legal grounds:
* Taking steps prior to entering into an employment contract (Article 6(1)(b));
* Our legitimate interest in recruiting suitable candidates (Article 6(1)(f));
* Compliance with legal obligations (Article 6(1)(c));
* Your consent, where required by applicable law (Article 6(1)(a)).
---
## 8. How We Collect Your Data
We may collect your personal data:
* Directly from you;
* Through our recruitment website;
* Through online application forms;
* Through applications submitted by email;
* From documents you upload;
* During interviews;
* Through communications with you;
* From recruitment agencies acting on your behalf;
* From publicly available professional sources, where permitted by law.
---
## 9. Recruitment Platform
Applications submitted through our recruitment website are securely transmitted via our corporate email system and managed through our recruitment platform, Bitrix24 CRM.
Your application and supporting documents may be received by the Human Resources team through email and subsequently stored and managed within Bitrix24 CRM for recruitment administration purposes.
Access to candidate information is strictly limited to authorized personnel involved in the recruitment process and granted only on a need-to-know basis.
---
## 10. Who Can Access Your Information
Access to your personal data is restricted to authorized personnel involved in the recruitment process, including:
* Human Resources Team;
* Hiring Managers responsible for the vacancy;
* Authorized personnel providing technical support where necessary.
All individuals with access to candidate information are required to maintain appropriate confidentiality.
---
## 11. International Recruitment and Data Transfers
As TIENS operates internationally, your application may be considered for suitable employment opportunities within other companies of the TIENS Group.
Where your personal data is transferred outside the European Economic Area (EEA), TIENS will implement appropriate safeguards in accordance with the GDPR, including the use of Standard Contractual Clauses or other legally recognized transfer mechanisms where applicable.
---
## 12. Talent Pool
If your application is not successful for the position you applied for, TIENS may retain your application for consideration for future employment opportunities within the TIENS Group.
Your application may remain in our Talent Pool for up to twelve (12) months following the completion of the recruitment process.
You may request the removal of your personal data from the Talent Pool at any time.
---
## 13. Data Retention
Unless a longer retention period is required by law, we retain recruitment records as follows:
**Successful Candidates**
Personal data will become part of the employee personnel file and will be retained in accordance with applicable employment legislation and internal retention policies.
**Unsuccessful Candidates**
Personal data will be retained for up to twelve (12) months following the conclusion of the recruitment process.
After the applicable retention period expires, personal data will be securely deleted or anonymized.
---
## 14. Data Security
TIENS implements appropriate technical and organizational measures designed to protect personal data against unauthorized access, accidental loss, misuse, unauthorized disclosure, alteration, or destruction.
Such measures include access controls, authentication procedures, secure storage, and other safeguards appropriate to the nature of the personal data processed.
---
## 15. Data Sharing
Your personal data may be shared only where necessary with:
* Companies within the TIENS Group;
* Human Resources personnel;
* Hiring Managers;
* Authorized IT service providers;
* Cloud service providers supporting our recruitment systems;
* Legal advisers;
* Public authorities where required by law.
TIENS does not sell applicants' personal data to third parties.
---
## 16. Automated Decision-Making
TIENS does not make recruitment decisions based solely on automated processing or profiling.
All recruitment decisions involve meaningful human review.
---
## 17. Your Rights
Subject to applicable law, you have the right to:
* Request access to your personal data;
* Request correction of inaccurate or incomplete personal data;
* Request deletion of your personal data;
* Request restriction of processing;
* Object to certain processing activities;
* Request data portability where applicable;
* Withdraw consent where processing is based on consent;
* Lodge a complaint with the competent supervisory authority.
---
## 18. Cookies
The recruitment website may use cookies and similar technologies as described in the TIENS Privacy Policy.
---
## 19. Changes to this Recruitment Privacy Notice
TIENS may update this Recruitment Privacy Notice from time to time.
The most recent version will always be published on our website together with the date of the latest revision.
---
## 20. Contact Us
If you have any questions regarding this Recruitment Privacy Notice or wish to exercise your rights under applicable data protection legislation, please contact TIENS Europe GmbH using the contact details published on the official TIENS website.
---
## 21. Acknowledgement
By submitting your application through the TIENS recruitment website or by email, you acknowledge that you have read and understood this Recruitment Privacy Notice and understand how your personal data will be processed during the recruitment process.
## 1. Introduction
TIENS Europe GmbH ("TIENS", "we", "our", or "us") is committed to protecting the privacy and security of all individuals who apply for employment opportunities within the TIENS Group.
This Recruitment Privacy Notice explains how we collect, use, store, disclose, and protect your personal data when you submit an application through our careers website, recruitment forms, email, or any other recruitment channel operated by TIENS Europe GmbH.
Please read this Recruitment Privacy Notice carefully before submitting your application.
---
## 2. Data Controller
The data controller responsible for processing your personal data is:
**TIENS Europe GmbH**
Registered Office: **[Registered Address]**
Email: **[HR email address]**
TIENS Europe GmbH acts as the data controller for all personal data collected during the recruitment process.
---
## 3. Scope of this Notice
This Recruitment Privacy Notice applies to:
* Applications submitted through the TIENS careers website;
* Applications submitted via online recruitment forms;
* Applications submitted by email;
* Curriculum Vitae (CVs) and résumés;
* Cover letters;
* Supporting documentation;
* Communications during the recruitment process;
* Interviews;
* Recruitment events;
* Talent Pool registrations.
---
## 4. Personal Data We Collect
Depending on the position you apply for, we may collect the following categories of personal data:
### Identification Information
* First name
* Last name
* Date of birth (where voluntarily provided)
* Nationality (where voluntarily provided)
### Contact Information
* Email address
* Telephone number
* Country of residence
* Postal address (if included in your CV)
### Professional Information
* Position applied for
* Employment history
* Previous employers
* Job titles
* Professional experience
* Qualifications
* Certifications
* Licences
* Professional references (where provided)
### Educational Information
* Educational background
* Degrees
* Diplomas
* Professional training
### Skills
* Languages
* Technical skills
* Professional competencies
### Recruitment Documents
* Curriculum Vitae (CV)
* Resume
* Cover Letter
* Certificates
* Recommendation letters
* Portfolio (where applicable)
### Interview Information
* Interview notes
* Assessment results
* Recruitment evaluations
* Feedback from interviewers
### Technical Information
When you use our recruitment website, we may also collect technical information, including:
* IP address;
* Browser type;
* Device information;
* Date and time of submission;
* Website usage information where applicable.
---
## 5. Special Categories of Personal Data
Please do not include sensitive personal data in your application unless it is necessary for the position or required by applicable law.
This includes information relating to:
* Health;
* Racial or ethnic origin;
* Religious or philosophical beliefs;
* Political opinions;
* Trade union membership;
* Genetic data;
* Biometric data;
* Sexual orientation.
If such information is voluntarily included in your application, TIENS will process it only where permitted or required under applicable law.
---
## 6. Purposes of Processing
We process your personal data for the following purposes:
* Reviewing your application;
* Assessing your qualifications;
* Evaluating your suitability for employment;
* Contacting you regarding your application;
* Scheduling interviews;
* Conducting recruitment assessments;
* Making recruitment decisions;
* Preparing employment documentation where applicable;
* Maintaining recruitment records;
* Improving our recruitment processes;
* Complying with legal obligations;
* Considering your application for future employment opportunities within the TIENS Group.
---
## 7. Legal Basis for Processing
We process your personal data in accordance with Article 6 of the General Data Protection Regulation (GDPR), based on one or more of the following legal grounds:
* Taking steps prior to entering into an employment contract (Article 6(1)(b));
* Our legitimate interest in recruiting suitable candidates (Article 6(1)(f));
* Compliance with legal obligations (Article 6(1)(c));
* Your consent, where required by applicable law (Article 6(1)(a)).
---
## 8. How We Collect Your Data
We may collect your personal data:
* Directly from you;
* Through our recruitment website;
* Through online application forms;
* Through applications submitted by email;
* From documents you upload;
* During interviews;
* Through communications with you;
* From recruitment agencies acting on your behalf;
* From publicly available professional sources, where permitted by law.
---
## 9. Recruitment Platform
Applications submitted through our recruitment website are securely transmitted via our corporate email system and managed through our recruitment platform, Bitrix24 CRM.
Your application and supporting documents may be received by the Human Resources team through email and subsequently stored and managed within Bitrix24 CRM for recruitment administration purposes.
Access to candidate information is strictly limited to authorized personnel involved in the recruitment process and granted only on a need-to-know basis.
---
## 10. Who Can Access Your Information
Access to your personal data is restricted to authorized personnel involved in the recruitment process, including:
* Human Resources Team;
* Hiring Managers responsible for the vacancy;
* Authorized personnel providing technical support where necessary.
All individuals with access to candidate information are required to maintain appropriate confidentiality.
---
## 11. International Recruitment and Data Transfers
As TIENS operates internationally, your application may be considered for suitable employment opportunities within other companies of the TIENS Group.
Where your personal data is transferred outside the European Economic Area (EEA), TIENS will implement appropriate safeguards in accordance with the GDPR, including the use of Standard Contractual Clauses or other legally recognized transfer mechanisms where applicable.
---
## 12. Talent Pool
If your application is not successful for the position you applied for, TIENS may retain your application for consideration for future employment opportunities within the TIENS Group.
Your application may remain in our Talent Pool for up to twelve (12) months following the completion of the recruitment process.
You may request the removal of your personal data from the Talent Pool at any time.
---
## 13. Data Retention
Unless a longer retention period is required by law, we retain recruitment records as follows:
**Successful Candidates**
Personal data will become part of the employee personnel file and will be retained in accordance with applicable employment legislation and internal retention policies.
**Unsuccessful Candidates**
Personal data will be retained for up to twelve (12) months following the conclusion of the recruitment process.
After the applicable retention period expires, personal data will be securely deleted or anonymized.
---
## 14. Data Security
TIENS implements appropriate technical and organizational measures designed to protect personal data against unauthorized access, accidental loss, misuse, unauthorized disclosure, alteration, or destruction.
Such measures include access controls, authentication procedures, secure storage, and other safeguards appropriate to the nature of the personal data processed.
---
## 15. Data Sharing
Your personal data may be shared only where necessary with:
* Companies within the TIENS Group;
* Human Resources personnel;
* Hiring Managers;
* Authorized IT service providers;
* Cloud service providers supporting our recruitment systems;
* Legal advisers;
* Public authorities where required by law.
TIENS does not sell applicants' personal data to third parties.
---
## 16. Automated Decision-Making
TIENS does not make recruitment decisions based solely on automated processing or profiling.
All recruitment decisions involve meaningful human review.
---
## 17. Your Rights
Subject to applicable law, you have the right to:
* Request access to your personal data;
* Request correction of inaccurate or incomplete personal data;
* Request deletion of your personal data;
* Request restriction of processing;
* Object to certain processing activities;
* Request data portability where applicable;
* Withdraw consent where processing is based on consent;
* Lodge a complaint with the competent supervisory authority.
---
## 18. Cookies
The recruitment website may use cookies and similar technologies as described in the TIENS Privacy Policy.
---
## 19. Changes to this Recruitment Privacy Notice
TIENS may update this Recruitment Privacy Notice from time to time.
The most recent version will always be published on our website together with the date of the latest revision.
---
## 20. Contact Us
If you have any questions regarding this Recruitment Privacy Notice or wish to exercise your rights under applicable data protection legislation, please contact TIENS Europe GmbH using the contact details published on the official TIENS website.
---
## 21. Acknowledgement
By submitting your application through the TIENS recruitment website or by email, you acknowledge that you have read and understood this Recruitment Privacy Notice and understand how your personal data will be processed during the recruitment process.